Virtual Executive Assistant

About Life Network: Life Network is a revolutionary platform engineered by world-renowned biohacker Ben Greenfield to foster health, wellness, and self-transformation through a meticulously curated community of experts, tools, resources, and actionable insights. Our mission is to make a happy, healthy life accessible to everyone, everywhere.

Life Network provides access to world-class content, including podcasts, events, challenges, nutrition and recipes, daily workouts, articles, and videos. Members benefit from the guidance of leading doctors, wellness experts, and top-tier fitness coaches, ensuring a path to optimal health and well-being that is both accessible and convenient.

Job Overview: As a Virtual Executive Assistant, you will join Ben Greenfield’s team of Executive Assistants. In this role, you will support the daily operations and various administrative tasks for Ben and his brand, Ben Greenfield Life. You will frequently work with Ben as well as the Ben Greenfield Life Coordinator and the accounting team at Life Enterprises, LLC. Your responsibilities will range from calendar management to technical tasks, editorial duties, travel planning, interfacing with the accounting team, and routine administrative support. 

2. Scope of Services

1. Calendar Management
   
   1. Schedule and Manage Ben’s internal and external meetings (team, partners, clients)
   2. Schedule and Manage Ben’s Podcast Interviews (internal and external)
   3. Schedule and Manage Ben’s Coaching Prep & Consults
      
      1. 20-60 minute consults
      2. Business and Nutrition and Fitness Plans

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2. Routine, Travel, and Ad Hoc Needs
   
   1. Manage Ben’s LinkedIn profile
   2. Conduct research and handle shopping tasks as needed
   3. Request complimentary items from partners and manage return processing
   4. Oversee creation of AI-generated transcriptions for the principal and family
   5. Manage car rentals, travel points, and book flights and accommodations
   6. Prepare detailed itineraries, including area contacts and local coordination
   7. Check in for flights and manage visa/passport renewals
   8. Coordinate with Steve and local guests; make restaurant reservations as needed
   9. Remain available for urgent support during Ben’s travel
   10. Participate in weekly huddles and specialty team meetings as requested
   11. Execute special projects as assigned

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3. Work and Communicate with Accounting 
   
   1. Handle transfers in between accounts for Ben Greenfield, LLC; Go Greenfields LLC; and personally for Ben
   2. Tracking and Management of Go Greenfield’s Accounts and sharing that with the accounting team so they can reconcile accounts payable and receivable.

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4. Editorial/Proofreading
   
   1. Assist with Book Tasks as Needed
   2. Hyperlinking

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Requirements:

• Exceptional organizational and multitasking skills
• Strong calendar management and scheduling expertise
• Proficient in content conversion and website admin tasks
• Excellent editorial and proofreading abilities
• Experienced in planning and managing travel arrangements
• Customer service and client support experience
• Efficient in handling routine tasks

Contractor Relationship:

• Contractor’s relation to Life Enterprises, LLC is that of an independent contractor.
• Contractor is not entitled to any benefits that Life Enterprises, LLC may make available to its employees.
• Contractor is solely responsible for filing all tax returns and submitting all payments required by any federal, state, or local tax authority.
• Contractor must comply with all applicable federal, state, and local laws governing self-employed individuals.

Confidentiality:

• Contractor must hold all Confidential Information in strict trust and confidence.
• Refrain from using or permitting others to use Confidential Information in any manner or for any purpose not expressly permitted or required by this Agreement.
• Refrain from disclosing or permitting others to disclose any Confidential Information to any third party without obtaining Ben Greenfield’s and Life Enterprises, LLC’s express prior written consent on a case-by-case basis.

Intellectual Property:

• All Work Product will be the sole and exclusive property of Life Enterprises, LLC.
• Contractor agrees to assign all right, title, and interest worldwide in and to the Work Product and all Intellectual Property Rights thereto to Life Enterprises, LLC.

NOTE:  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.  The successful candidate will be expected to perform all functions from administrative processing to leading change initiatives.

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